Documentary cycles for purchases and stores and the automation of control over them

• No cost of inventory

• Opening the doors of manipulation of inventory balances

• Lack of control over the value of purchases

• Opening the doors of manipulation of the value of purchases with suppliers

• No cost of goods produced

• No cost of goods sold

• Is there an exception that prevents the pairing between the two cycles "service items"

• Automating control systems requires dealing on three axes

• The first axis is quantity control

• The second axis is cost control

• The third axis is control over quantity and cost together

• Fourth Pillar Quality Control

• FifthTheme Separation of Powers and Responsibilities

• Open a Purchase Control Account

Matching the supplied quantity with the approved sales order and the quantities in the purchase invoice

There must be a link between the warehouse sales voucher and the purchase order "sales order"

There must be a link between the quantities of the warehouse supply voucher and the quantities in the purchase invoice

Matching the quantity disbursed with the sales order

There must be a link between the warehouse exchange voucher with the sales order approved by the customer

Matching the quantity disbursed with the production order request

There must be a link between the warehouse exchange voucher with the production order

Matching the transferred quantity with the approved transfer request

There must be a link between the warehouse transfer voucher with the approved transfer request order

Matching the cost of the quantity supplied with the prices of the approved sales order and the purchase invoice

There must be a link between the cost of the warehouse supply voucher and the prices in the approved purchase order

There must be a link between the cost of the warehouse supply voucher and the prices in the purchase invoice

Matching the cost of the quantity spent according to the exchange policy (medium or feo)

There must be a link between the cost of the warehouse exchange voucher with the automatically applied policy

Matching the cost of the transferred quantity

There must be an automatic link to the cost of exchange and supply originating from the warehouse transfer voucher

The credit side is fed to him when supplying a quantity at a cost through the warehouse supply voucher

The debtor side is fed when issuing the purchase invoice quantitatively at a cost

You won't discover the human error that can result from

Recording the quantity received in the stores without proving what corresponds to the maturity of the supplier

Recording the value received from the purchase invoice in the financial department without making sure that it is received in stores

The existence of an automated document to determine the quotations received from suppliers to achieve the best price and the highest quality

The existence of an automated document for quality inspection without which the warehouse supply voucher cannot be issued

It is necessary to separate between the preparer, the reviewer and the approved for the same document, otherwise

Prone to constant errors

Not specifying whether the mistake was in bad faith" personal interests" or not

Wasting company money

Waste of management time and constant stress

Job descriptions must be required within the procurement and warehouse cycle

• Purchase request (prepared by the administration requesting the material or service)

• Quotations (prepared by the procurement department and received from suppliers)

• Purchase orders "supply" (prepared by the purchasing department after the approval of the offer submitted by the supplier)

• Initial receipt voucher (to be prepared by the warehouse department)

• Supply inspection bond (to be prepared by the Quality Department)

• Warehouse supply voucher (prepared by the warehouse department)

• Purchase invoice (prepared by the Procurement Department and price review by the previously approved purchase order and the warehouse supply bonds achieved for it

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