Financial Management Challenges with Migration

ERP programs are divided into multiple modules, including accounts modalities, banks modules, sales and warehouse modules, procurement modules, manufacturing modules, production planning modules..... etc

At the same time, the operating system differs from one program to another, so that some programs enter the transactions for each module separately, then the person responsible for the modular performs the migration process, and at the same time others differ from the programs because there is no migration at all.

What is meant by the migration process:

The financial impact of all supported daily transactions is recorded with paper documents first in the general journal and the posting process is the transfer of financial operations recorded in the journal to their accounts in the general ledger so that

Each debit amount recorded in the journal is posted to the debit side of the account page in the general ledger

And post each credit amount recorded in the journal to the credit side of the account page in the general ledger

Migration is the transfer of financial impact from the document to the general and subsidiary accounts, the programs work to record the smallest point, which is the document in favor of the financial movement, and therefore the documents are divided into documentary cycles according to the nature of the laboratories, which is called the program as follows

Documents related to general accounts such as cash receipt voucher and cash disbursement .... etc., which is called the general accounts modulator

Documents related to the inventory movement such as warehouse supply, warehouse exchange, warehouse transfer ..... etc., which is called warehouse modulator

Documents related to the movement of purchases such as purchase invoice and purchase returns ..... etc., which is called the procurement module

Documents related to sales movement such as sales invoice and sales returns..... etc., which is called sales module

Thus, in the rest of the modules, then the program transfers the financial impact of the document to the general and subsidiary accounts, but these programs are divided into two types

Some programs transfer the financial impact directly without human intervention or any action

Others must make a procedure to transfer the financial impact and this is called deportation

Inability to edit the migrated document even if the person has the right to edit

Deportation is done separately

The migration process can be carried out within a certain period

The possibility of not performing the migration process for some documents within the module or not performing the migration process within a certain period

The possibility of extracting all data for all documents within each module separately

The trial balance or financial statements can only be extracted after the posting process

Significant waste of time in the migration process

Significant waste of time solving problems resulting from the migration process

Waste of time in the process of unmigrating for modification and then wasting a lot of time in performing the migration process again

It is not possible to unzip the posting for a single document, but the migration is unzipped for the document and all the documents that follow it within the same module

The review and audit process can only be carried out after making sure that the migration process for all documents has been completed and the problems resulting from the migration process have been resolved

Deportation is done for each individual period, when the data is not carried over, the financial statements do not reflect reality honestly

The possibility of manipulating the non-implementation of the migration process for some documents within the same module

The financial period can only be closed after the complete posting process for all documents within all processes

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The migration process in the programs that use this feature is a cover for the period of time that the program will drain in running the data and causing its financial impact in the financial statements, and that this process is often accompanied by a large amount of errors that consume a lot of time in solving them, and the first for the financial department to search for programs that run the data and events of their financial impact Galaxy save after completing the review matrix until you get all the instant reports

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