General Ledger Module makes profitable accounting marvels(ECPA)

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Amr Farag - • Capital ERP for System Managment

General Ledger Module makes profitable accounting marvels(ECPA)

There is no doubt that the basis for any company’s success is establishing a robust ledger system. Any ledgering system is based on making financial statements, including income statements, financial balance lists, and ledgers for each asset owned by the company.

With the current digital and technological transformation, many accounting programs are available. These programs help professionals and accountants in managing capital. The most important of these programs is ( Capital ERP ), which provides many accounting modules, the most important of which is the General Ledger Module.

The General Ledger Module aims to answer the most important question of any establishment: whether the company makes profits or losses. The answer may seem complicated, especially if the company has multiple branches or you want to know the earnings of a particular unit, department, customer, or product.

The importance of a General Ledger Module :-

Do you wonder whether general ledgers need a specialised program? Yes, it is not easy. It is a dilemma for ledgerants and specialists because determining the net profit is not just subtracting the value of your purchases from your sales. Still, the value of your real profits is estimated based on your sales. Therefore, total sales cost your company.

It may be in your mind that the Excel program achieves these results. Indeed, Excel costs you a lot of time, external calculations, and adding and deleting values. But finally, you find that the impact and importance of profit and loss are inaccurate.

You need a financial ledgering auditor to ensure the integrity of the ledgering results, the inventory management, and the electronic invoice's validity, provided by a ledgers and stores program and not the Excel program.

Therefore, the General Ledger Module is considered one of the most critical modules for companies and others.

The importance of the General Ledger Module for companies :-

From time to time, investors and company owners need to ensure that the company is making the desired profit and has the sufficient financial capacity to manage its operations or make new financial decisions such as opening branches, loans, investments, etc. For example, in the case of loans, they will need to know your financial ability to pay the loan value.

The ERP program provides this feature. The General Ledger Module can calculate your current financial capacity monthly, annually, or at any time quickly and easily.

The importance of the General Ledger Module for products :-

Most companies have many products and services. Not all these products achieve the same profitability, so your company will need to know which products make fewer profits to be replaced or stopped. The ledger program for stores will enable them to do this easily.

The utility of a General Ledger Module for the customer:-

Successful companies always enhance their relationship with customers, especially customers who make the highest purchases and the most profits. The program will show you the profitability of each customer and which ones are less profitable for you.

General Ledger Module :-

The General Ledger Module is the backbone of any company. It collects all the company's ledgers represented in the chart of accounts, with an unlimited number of branches such as asset ledgers, cash, cost, budget, financial statements etc.

The most important documents related to it are :-

  1. Daily notices .
  2. debt notices .
  3. income list .
  4. credit notices .
  5. financial balance list .
  6. different bills .
  7. final notices .
  8. receipt bonds for cash or checks .
  9. Exchange bonds for cash or checks .
  10. currency difference .

The powers associated with the Module :-

Operational powers :

It concerns the individuals responsible for operating the program and recording its data. First, the person responsible for each task required to be registered is determined. For example, the powers of the person responsible for recording the cash exchange are determined; what amount is available for disbursement, or is it open? The person who approves the business and is responsible for the amendment is decided after first relying on and modifying the general ledger settings.

View powers :

It is intended to identify individuals who are allowed to access these data, income list, and financial position list, whether he is one of the company’s officials and departments or decision-makers. The powers of the offer consider maintaining the confidentiality of the data to the maximum extent possible.

What reports does the General Ledgers Module provide?

The "Capital ERP" program is distinguished by providing all kinds of reports at any time, especially financial statement reports, characterised by high accuracy and zero error rate. All public accounts can be extracted from the financial statements. For example, it is possible to know the performance of a customer, partner or employee, and so on through financial statements.

A simplified video illustrates how to make an accounts module in the Capital ERP program in simple steps and how to deal with the program's interface and use it to achieve the desired goals according to your company's work.

The unique benefits of the "Capital ERP" program :-

We cannot limit the benefits offered by Capital ERP, but we can mention the most important features as follows:

  • The ERP program helps establish a ledger system suitable for your needs.
  • The program database can be divided into several companies, sectors, branches, departments, etc.
  • More than one company can be added to the same database.
  • Possibility to allocate to each administrator and separate powers quickly.
  • The possibility of making a single document for cash or goods.
  • It provides any customer’s data for any period. You can quickly determine the years to see a separate ledger statement for each year.
  • There is no need to post restrictions and data. Once you write any information, it appears in all related reports and general ledgers.

Frequently Asked Questions about General Ledgers Module :-

Can I change the shape of the chart of accounts according to the activity type?

Of course, you can easily design the chart of accounts without needing technical support. Once you modify the chart of accounts, all previous moves and processes are adapted.

What standards does the program comply with?

You can work according to international or Egyptian standards or even according to your law, enabling you to make appropriate decisions.

Can the cost of goods sold be tracked?

Yes, the program helps you reach the most accurate costs and ensure that the ledgers are correctly registered. It also enables you to detect the error and modify it.

Can actual costs be charged to the product?

The program enables you to charge any additional costs set by management. It also shows how that cost affects the product's value inside the store.

What about cost centres?

The program does not deal with cost centres. Instead, it allows dividing the database, which means the program user can design complete financial statements for the cost centre.

Can checks be printed directly from the program? Are they recorded in ledgers?

Yes, the program allows printing checks through a document added to the program. Once printed, they are recorded in general ledgers at the exact moment.

What is the printing module of the program? Does it comply with quality systems such as ISO?

You can add more than one print for the document within the cycle in a format that suits your company and quality systems.

Can reports be sent to email?

The program allows you to send reports at any time and to any email you specify or several emails simultaneously.

Are the program’s reports instantaneous, or do they need to be migrated?

When the statement is recorded, and the document is saved, the posting is made immediately, so the ledgers and reports are instantaneous.

Can documents and invoices be issued periodically?

Yes, the department can determine the issuance of documents and reports for each specified period.

Can the program issue documents and send them to third parties for approval?

Yes, you can prepare a document through the program and send it to any third party.

The Capital ERP program has thousands of advantages that qualify it as your e-partner. The ECPA team has the experience and qualifications to quickly deal with the program and modify it to suit the needs of general ledgers.

Do not hesitate to contact us now. We have the best General Ledger Module with an entire team of specialists who do their best to make your company successful and achieve the profit you seek.

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