Social Insurance in Egypt: Legal Steps

Registering workers with social insurance in Egypt is a mandatory legal procedure for every employer or establishment, and is considered one of the most important requirements for compliance with labor and social protection legislation. The following are the basic legal steps and required documents:

1. Prepare the Basic Documents

• Commercial Registry or Business Start-up Decision (for liberal professions).

• Tax Card.

• Lease or Ownership Contract for the Business Location with a Proof of Date.

• Personal Identity Card of the Employer or Managing Director.

• Social Insurance Form (1) for each worker.

• Social Insurance Form (2) with the establishment's data.

• Establishment Seal.

• Certificate from the Labor Office stating the number of employees (if any).

2. Go to the Relevant Social Insurance Office

• You must go to the office of the National Social Insurance Authority located within the business location.

3. Fill out the official forms

• Social Insurance Form (2): Request to Open a New Business File (submitted within two weeks of the start of the business).

• Form (1) Insurance: Subscription request for each new worker

• Form (3) Insurance: Basic data sheet if the worker has previous periods of subscription[3].

• Form (4) Insurance: Statement of previous periods of subscription or entitlement to another pension (if applicable)

4. Submitting the Required Documents

• A copy of the worker's computerized birth certificate.

• A copy of the worker's and employer's national ID cards.

• A medical fitness report for the worker (upon commencement of subscription).

• A statement of occupational progression from the Civil Status Authority (for some categories)

5. Paying Insurance Contributions

• Monthly insurance contributions are paid according to the worker's total wage (including basic and variable wages)

• Contribution rates: 11% for the worker and 18.75% for the employer of the total wage

6. Receiving the Social Insurance Establishment Number

• After the file and documents are accepted, the employer receives a unified social insurance number for the establishment, which is used in all future transactions.

7. Registering an Electronic Account (Optional)

• The employer or employee can create an account on the National Social Insurance Authority website to benefit from electronic services (inquiries about subscription periods, wages, social insurance number, etc.)

Important Tips

• Adhere to the legal deadline: The social insurance file must be opened within two weeks of the start of the activity or the employee's joining the job to avoid fines.[3][2].

• Continuously update data: Any change in the number of employees, wages, or establishment data must be notified to the Authority immediately.

• Keep copies of all documents: to facilitate review or inspection.

• Seek the assistance of an accountant or legal advisor: to ensure the validity of procedures and the speedy completion of transactions.

• Utilize electronic services: to facilitate inquiries, submit applications, and periodic follow-up.

Following these steps ensures full compliance with the law, provides social protection for workers, and avoids liability and fines for the establishment.