Warehouse Model - Store management Program with ERP | ECPA

The goal of the ERP system Store management Program, is to determine the quantity and value of all products in the stores, moment by moment.

Attia Hamdy - • Capital ERP for System Managment

The store management program is one of the most important corporate management system programs that are not abandoned by growing companies, specifically companies that have store accounts and have many items. The program can count all the data and details related to each item and material inside the stores, code and organize items facilitating the search process and issuance of reports on them.

The purpose of the warehouse model

Recently, the store management program is not a luxury for companies as before. The store management program with Capital ERP system, which we provide at ECPA company, aims to enclose the quantity and value of all products and materials in stores moment by moment.

This goal contains two important points:

The store management program aims to link the quantity and value of inventory within the database without separating them. Sometimes some companies use a separate warehouse program to enclose the amount of inventory inside them and an accounts program to enclose the value of inventory and then use another program to link and coordinate them.

However, this method may expose the company to huge risks and countless errors, which the warehouse management program has been able to avoid and avoid these risks to companies.

The program can issue an inventory status report at any time. Any movement inside the stores is immediately posted. Therefore, the reports it produces reflect the status of the store at the moment the report is issued.

Store management software

Store management software helps the enterprise to control all movements related to inventory inside and outside and all types of stores and items, ensuring how to design a database of accounts and stores in terms of quantities, values, item coding, quality, validity, type, transfers, return, and inventory.

Documents used by inventory management software

  • Exchange or supply requests.
  • Exchange or supply bonds.
  • Audit and quality control documents.
  • Transfer documents between stores.
  • Warehouse inventory report documents.

Document matrices

Each of these documents is linked to three matrices:

The matrix of powers:

It is intended to identify the person responsible for each document, each function, and the statement related to it. For example, it is determined who is responsible for issuing a warehouse supply order, its issuing timing, and so on.

Appropriations matrix:

It is intended to identify those responsible for approving documents and determining the effects of their implementation, whether financial, accounting, or operational implications. For example, after issuing a warehouse supply order, it will not be executed until the warehouse supervisor approves it.

Alert matrix:

It is responsible for identifying the persons to be notified when issuing any document. For example, after the approval of the warehouse supply order, an alert is sent to the warehouse officer, the general manager, and so on.

The powers of the store management program with Capital ERP system

The powers of the Warehouse Model are divided into two types:

  • Operating powers:

Determine the responsibilities of each document within the inventory model, for example, who is responsible for issuing, approving, reviewing, and amending each document after approval.

  • Display powers:

The store management program takes into account the confidentiality of the program to the maximum extent, so it gives the power to display data to certain persons appointed by the department, and it is not allowed to display to anyone else. For example, the cost of items will only be displayed to people who have been granted such authority by the department.

Warehouse model reports

Instantaneous inventory reports:

It offers a range of features:

A detailed report on the quantity and value of goods and materials in stores and the coding of items for each item separately, which can be divided into:

  • Materials under operation.
  • Materials under operation.
  • If there are several stores for the company, a detailed report on the quantity and value of each store is provided separately.
  • The store management program offers the advantage of searching for any specific product or color within any of the company's stores. This feature enables you to ensure that the product is inside your stores before ordering it again.
  • The model offers a clear form for every store, regardless of its size or dimensions.

Inventory movement reports:

It offers a range of features:

A detailed report on the movement of any item during a certain period within a particular store or all stores of the company.

The program does not separate the amount of inventory from its value, as it provides the advantage of integration and consistency in the warehouse management system, which is an advantage not provided by all programs.

The possibility of switching between methods of calculating the exchange rate of goods, such as selecting the first incoming method or the average method or you can implement an exchange method yourself. This method is very suitable in light of the constant rise in prices.

For example, you may buy some raw materials at a specific price and then buy them at a higher price. You want to specify to the store management program that the price of the product will change by changing the raw material. All you have to determine that the price of the raw material is different within the program, and the program will do the necessary

The warehouse inventory report provides detailed and recorded data related to the inventory result and store accounts.

The benefits offered by “Capital ERP” to your company

Capital ERP system is not just an accounting software in the corporate management system. It can provide applications that help you manage your entire company affairs including the ERP software for stores.

It offers many advantages such as:

  • Coding items, defining them, and placing them in specialized classifications, whether for a company, a branch, a sector, a department, or a cost center. The warehouse management program also allows you to leave items without allocation.
  • The software allows you to view the product or item in more than one company you own, making it easier for you to make comparisons and track items within your companies.
  • The program can register one item with more than one code during transactions with suppliers or customers and without changing the main code for the same item registered with you.
  • Capital ERP allows you to assign more than one unit of measurement for the same item according to the type of transaction and be invoiced.
  • Capital ERP offers a huge advantage over issuing a warehouse transfer document, which allows you to transfer from your store to the store of another company and vice versa without any external mediation or interference.

Frequently Asked Questions about the Capital Stores Management System

If the number of stores in your company reaches 300 stores. Can all the stores be identified on the chart of accounts?

No. They are defined only by the natural place within the program and then linked to store accounts only.

Can I add a tax code for an item while keeping its current code?

Yes, there is a dedicated place to add the tax authority code on the page of any item, through which electronic invoices are followed up and dealt directly with the tax authority.

How can the warehouse management program monitor the quality of products?

Quality lists are defined for each item and every stage within the program. The program is committed to making sure that quality assurance happens before starting the next stage.

Can I add the definition of each item in terms of length, color, size, or version?

Yes, you can add 2D and 3D lengths and add all colors, sizes, and versions for each item, without having to identify the item more than once.

Can a large number of items exceeding one million items be inventoried?

Yes, through electronic inventory procedures easily and effortlessly.

How are items coded in the program?

You can make one or more coding sets, and each item has one or more sets of codes. For example, you can code the raw material items differently from the coding group of semi-finished or coated items and so on.

This feature is considered one of the best features of the Capital Store Management Program, as it allows you to set fixed policies for each set of codes, to prevent any errors or confusion during operations, which is what other store management programs suffer.

In the end, we can say that the warehouse management program that we provide at ECPA office is the best option and the perfect format for an ERP system. You will no longer need a separate incoming and outgoing store program. You can now design the database of accounts and stores in a way that saves your time and money with the highest possible quality.

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